Information exchange

Your law firm would thrive because of intelligent lawyers and excellent client service. Much of your services would involve information exchange. It is therefore imperative for you to have easy and fast access to information. In addition to this, you should also have a system for organizing all the information that goes in and out of your office. Confidential documents should also be protected and stored properly.

• Internet Fax. Fax remains to be a reliable tool for law firms and other similar offices. The need for exact copies transmitted as fast as possible remains high. With Internet fax, information exchange becomes faster and more secure. With your Internet connection, you can transmit documents to and from traditional fax machines and other Internet fax numbers. Because it does not rely on phone lines anymore, Internet fax is able to deliver good old fax documents faster and in clear copies.
• Saving files. Internet fax would give you an easier way of organizing files. A law firm would normally receive a lot of documents in a day, all highly important. An effective way of organizing digital files is by grouping them in folders and subfolders, much like how papers are sorted through filing cabinets. Another key tip is to name files in a uniform way. You can choose to indicate the date on file names, to make searching for documents easier.
• Advanced voicemail. Information exchange includes being able to receive messages as soon as possible. Advanced voicemail can give you instant access to every new voicemail by sending you a text and an email message for every new message. You can then check your voicemail by calling your business number or by downloading the audio file from your online account.
• Call forwarding. In a virtual PBX system, your single business number can access all your phone numbers, enabling you to be reached no matter where you are. Through modifiable answering rules, a law firm can have a dynamic call forwarding function that connects every team member to each other and to other business contacts.